Health and Human Services

Senior staff provided conference logistical support services and program support for the NIH-NIA Alzheimer's Disease Sequencing Project workshop meeting on the NIH Campus. Staff furnished services, such as serving as a liaison between the Government and the participants; Coordinated travel and hotel reservations and reimbursements for airline/train/personal vehicle expenses for participants traveling from nationwide and international locations. Staff was responsible for communicating with the conference venue staff to arrange details of the conference set-up vendors, troubleshooting, receiving, and transferring messages to participants and assistance with ground transportation to local airports/train stations as requested, and closeout, Providing meeting participants with a logistical package that includes information about the meeting location, hotel, transportation options (e.g., Metro map, map of meeting location, and list of restaurants). Preparing 120 resource material folders, including a final agenda, participant list, and other written materials required by the meeting organizers. 

Housing and Urban Development - Office of Community Relations and Involvement Training and Technical Assistance Conference Logistics

Staff managed and provided logistical support for the National HUD Conference and a one-day training and technical assistance conference for public housing authorities designated for the "Campus of Learners" program. These two events were concurrently held in the same facility with more than 600 participants. Project management and coordination responsibilities under this contract included:

• Making arrangements for hotel accommodations and meeting space

• Contacting presenters and determining and arranging for audiovisual needs

• Maintaining ongoing contact with the Government Technical Representative

• Developing conference materials, including packets, badges, and signs

• Staffing conference and managing onsite conference requirements

• Preparing and tallying conference evaluations

• Reviewing and processing reimbursements to presenters.

US ARMY G-1 National Conference

Senior staff has been responsible for all conference logistics for this 450-participant conference, including preparation of electronic (web-based) registration, resource material developments, and dissemination; staffing and maintaining onsite program registration desks; and maintaining and staffing onsite work (operations) room during the planned event. One recent example is our work on the U.S. Army G-1 conference held in Chicago, where staff responsibilities included all media presentation and set up, design and preparation of a 60-page event program, development of an attendee database (cross-referenced by agency and attendee name) and coordination of transportation requirements from airport to meeting site.